How Helpful is an Event Management Software?
You may have heard all the good things about event management software from event organisers. It is a common trend in the events industry for professionals to be in the know regarding the latest event technologies. But you may be left with the question: how helpful is the software? Will it really revolutionise the processes found in the event life-cycle?
The answer is quite simple: technology can only do so much if you don’t know how to use it. This guide will help you understand the different functions you can enjoy using a software that is tailored specifically for event management.
What can you do with an event management software?
1.) A web based event management software helps you create event websites
The use of a web based event management software will enable you to make effective event websites. Most event organisers today market their events through various online platforms. It is important that you keep up with this trend and create a dedicated website for an event where visitors can find out more and register if it interests them. An event management software will easily help you build a website since most providers have different templates and modules that you can use for various sections of the webpage. Even if you do not have coding skills, this task is doable as long as you know how to use the software’s interface.
2.) An event ticket management software lets you handle ticketing
Event ticketing can be easily pulled off using an event ticket management software. You can simply set different types of tickets for your event as well as assign a price for each. This will make it easier for registrants to choose a ticket that fits their budget or that fits their engagement during the event. If you are hosting concerts, this feature is very helpful since the event management software may also allow your attendees to choose specific seats.
3.) An event registration management software assists in managing guest lists
Another important feature of an event registration management software is that it allows you to organise your guest lists. If you are hosting simultaneous events, it may be very difficult to keep track of all registered attendees. Through the use of an event management software, you will have easy access to guest lists and manually change user details or status. On the day of your event, guest list management is also integral for your staff to know who they can check in or if they can still accommodate more guests who have decided to register at the last minute.
4.) A conference and event management software helps with CRM
Customer relationship management or CRM is another facet that you can manage using conference and event management software. This generally pertains to your ability to store attendee data from all your events as well as the engagement you can offer them even if your events have already ended. Through CRM, you may send customised emails to attendees, invite them to future events, and store their personal preferences. If they do decide to join another future event, they will not need to register from scratch. The event management software will automatically remember their details and just lead them to ticket purchasing.
5.) A software for event management handles project management
A software for event management will also give you the ability to manage your projects more powerfully. Project management involves team work in tackling the different aspects of an event. It may involve various committees and, as such, a tool where you can see progress and deadlines in terms of tasks will be helpful for the success of your event. Since your team members will be working from the same event management software, it would be easier for them to access and modify data.
6.) A corporate event management software allows you to manage your budget
The financial aspect of your event can be challenging to sort out; this is where the role of a corporate event management software comes in. Through the event management software, you may keep track of expenditures and see where you are overspending or underspending. The software will also let you generate financial reports easily and check ROI. This is one of the major thrusts of an all-inclusive software. It will allow you to handle difficult aspects of your event that you never knew you can do through a single platform.
Where do you look for the best event management software?
Now that you know specific ways by which a software may help you in terms of event planning, the next step would be to find out where you can find the best event management software. A good way to start your research is by starting with software review websites. It is important that you unearth the pros and cons of the top software choices at your disposal. Look for meaningful reviews that lay out the bad points of a software. This is the only way that you can genuinely set expectations. If you were to delude yourself with all-positive reviews, you may be disappointed once you start using the software.
Why It’s Better to Choose a Cloud Based Event Management Software
Most types of event technologies are now based on the cloud such as cloud based event management software. This basically means that you do not have to install the program on your computer. As long as you are online and you have a browser, you can do various tasks through the dashboard. Here are three major reasons why software providers are continually optimising their products on the cloud:
- Can be accessed any time
Cloud based event management software are perfect tools for event organisers who are always on the go. Even if you are not on your desk, you may access data and do any function afforded by the software through your phone or tablet. As long as the software website is mobile responsive or mobile adaptive, you will have the liberty to use it at any time you wish. The same goes for your staff members who may continually do errands before your event. They would only need access to the software for them to use it even when they are working remotely outside of your office.
- Allows you to easily share data to your team members
The next emphasis that should be made regarding cloud based event management software is the value it brings towards teamwork. As already mentioned in the previous item, an event management tool can be easily accessed by your team members. Through project management capabilities, you may track your team members’ progress and activities in the software. The platform may have a notifications tab that will let you see updates and interactions among team members. Direct messaging them and tagging them in comments will also help with team collaboration.
- Updates by itself through the cloud
Last but not the least, cloud based event management software gets automatic updates from your software provider. This is advantageous for end-users since an event management tool should be dynamic and meet current needs of the event industry. If there are added functions or if the software is integrated with new technologies such as tracking RFID wearables for events, you can be assured that you have all the latest gimmicks up your sleeves. This is contrary to desktop software where you will have to install updates manually – if the software gets updated at all.
Those are only some of the advantages of using cloud based event management software. As you do your research for the best event management software, remember to check if they are based on the cloud or not. This could be the very first question you can throw to a prospective provider if this