Being an event professional always involves looking for reliable event management solutions. If you constantly organise events and you own event venues, you would want to find out about the features of venues event management software. This type of software is an all-inclusive solution to your event planning needs, especially if you have multiple venues up for grabs by clients. Here are 10 features of a venue and event management software that you may find helpful for your research:
- Event Website for Venues and event Management
Perhaps the most important feature of venues and event management software is that it can be integrated to your event website. Are you part of a company that owns hotels, restaurants, and other party venues? You can simply package your event and venues management services through one portal that is accessible through the internet. This may sometimes
- Venue Booking – Event Management for Venues
This event management for venues feature is particularly helpful for venue owners with multiple function rooms. If you have a party venue for example with bookable rooms, you can simply let your clients reserve their room of choice for so long as it is available on the day of their event. This may sometimes done through an event ticketing software.
- Catering Management
For many events, food catering is an integral part of the attendee experience. Through a venues event management software, you can let clients choose their food of choice from an available menu. For clients with diet restrictions, this feature is a godsend for event organisers like you. The software also allows clients to set up seating arrangements so that waiters will know which tables need special service.
- Beverage Management
Related to catering management, this option will let clients choose their beverages of choice. Special requests can also be made under a requests tab. The venues event management software will allow your clients to choose from beverage configurations and packages that would fit their budget. For events like weddings, it is important that you know which choices of alcohol should be served for guests.
- Resource Management
Resource management is helpful for clients who would rely on your venue for resources such as audio/visual tools, tables, decorations, signs, linens, etc. Through venues event management software, they can already make requests as they book your venue. This eliminates the need for person-to-person interaction among event organisers and clients. Nevertheless, if pre-event meetings are necessary, at least all details of the event are already laid out in printable reports.
- Staffing Management
If your client has special staffing needs such as DJs, bartenders, and A/V tech person, they can also configure this through the staffing management feature. The gist here is that you will have to hire specialised staff in advance. The earlier you know about your client’s needs, the better you can meet them through venues event management software.
- Travel and Accommodations – Event Management Software for Venues
Yes, you can manage travel and accommodations of your event’s attendees through an event management software for venues. You can offer them different choices through partnerships with hotels and transport service providers. All of this can be accessible through the same software and the event website. If you will be organising an event with delegates from different places, this feature will surely make their experience more comfortable.
- Attendant Management
Through a venues event management software, you can keep track of specialised details related to attendee management such as different guest tags, number of guests, seating arrangements, invitations and RSVPs. These details can be extracted through the online registration process which they may do through an online registration software.
- Invoicing Management
This feature of venues event management software is very helpful for the financial side of your event. For large events, it can be difficult to keep track of payments and invoices. You may generate invoices per attendant or you can also do weekly or periodic invoices for clients with prolonged events. This feature is linked to booking and, as such, any data you would need are readily available.
- Tasks Management
Last but not the least, venues event management software can help you prepare for your event by allowing you to manage pending tasks for your team. This coincides with the project management aspect of your event. You will find it easier to stick to event timelines, coordinate with your team members, and meet deadlines. This feature can be accessed through different “to-do” lists which may be set manually or automatically depending on the type of event.
Gone are the days when you had to use different software for event management, venue management, and catering management. These are the three clusters of event planning that may put strain on any event organiser. By using a solution that addresses all these aspects, you can sit back and relax knowing that your clients and their guests are sharing their own input through the most hassle-free way possible.